The Australian Numismatic Society

Constitution

PART I  AIMS and OBJECTIVES
1A The Society shall be named "The Australian Numismatic Society" and, hereinafter, shall be referred to as "The Society".  The Headquarters of the Society shall be located in Sydney.  Branches of The Society may be formed in other locations.

1B.  The Society shall:
a) promote the scientific study and practice of numismatics by providing formal and informal facilities for the purpose, including the establishment of formal courses and classes.
b) spread knowledge of numismatics by arranging meetings, seminars, forums, exhibitions, and the publication of papers, books, journals etc.
c) assist with interchange of information between members, numismatists, and collectors, throughout Australia and other parts of the world.
d) encourage members to undertake numismatic research, by general advice and, at the discression of the Council, may provide financial assistance and/or other facilities to the researcher and arrange for the publication, of the method and result of the research.

1C. The Society shall be:
i. Non sectarian
ii. Non party political
iii. Shall not identify itself with, or take part in activities associated with any religious organisation or political party.

1D. Notwithstanding anything contained in Clause 1C or any other of these clauses, The Society may, by majority vote of members present at a special general meeting, determine its official attitude of:-
i) opposition or support, approval or disapproval, of the policy, or lack of policy of any political party, or any candidate seeking election to the Federal Parliament, or the Parliament of any State, Territory, or Country, concerning the design, production and distribution of official numismatic items.
ii) opposition or support, approval or disapproval, of the policy, or lack of policy, of any political party, or any candidate seeking election to the Federal Parliament, or the Parliament of any State, Territory, or Country, concerning the provision of adequate facilities, such as museums and libraries, containing collections, literature and equipment, to enable interested citizens to engage in numismatology for professional or private reasons.

PART II  INTERPRETATION
In these rules, except in so far as the context or subject matter otherwise indicates or requires.
2A
i)
"ordinary member" means a member of The Society, who is not a member of The Council.
ii) "The Council" means the Committee of Management of The Society (Rule 11).
iii) "Councillor" means a member of The Council, who is not an office bearer of The Society,
as referred to in rule 12B

2B
"Special General Meeting" means a general meeting of The Society other than the Annual General Meeting.

PART III  RULES

PART III A
  MEMBERSHIP

QUALIFICATIONS
1A. Members of  The Society shall be persons and organisations, resident in any part of the world and desirous of furthering the Aims and Objectives of The Society in particular and numismatics in general.  There shall be available the following types of membership:-
a) Ordinary Membership
b) Ordinary Junior Membership
c) Associate Membership
d) Ordinary Life Membership
e) Honorary Life Membership
f) Honorary Membership
g) Complementary Membership
h) Complimentary Membership
i) Patron Membeship
The specific conditions for allocation to membership of The Society in any one of the foregoing categories are set out in By Laws 3a to 3i, inclusive

1B.
A person is qualified to be an ordinary members or ordinary junior member of The Society if:-
i) The person has been nominated for membership of The Society as provided for in Rule 2A or
ii) not being personally known to any members of The Society, has applied for membership, as provided in Rule 2B.
iii) Has been approved for ordinary, junior or associate membership of The Society by the Council
 
1C.
An organisation is qualified to be a member of The Society, if it has been approved for ordinary, junior, associate, complementary or complimenatary membership by the Council, of The Society

APPLICATION FOR
2A.
The nomination of a person or organization for membership of The Society
a) may be made by members of The Society in writing, in the joining form.
b) shall be lodged with the Secretary of The Society.

2B. An application for membership of The Society by a person or organisation unknown to any two members of the Society
a) shall be made in writing by the applicant, in the joining form.
b) shall be lodged with the Secretary of The Society.

2C.
All applications or nominations for membership of The Society shall be accompanied by payment of the joining fee and membership fee for one year at the rate prescribed in the By Laws at that time.  (By Laws 2A, 2B)

2D. As soon as practicable after receiving the nomination or application for membership, the secretary shall refer the nomination or application to the Council, which shall determine whether to approve or reject the nomination/application.  If the nominee/applicant is less than 18 years of age, such approval, if granted, shall be as a junior member.

2E. a) Where the Council resolves not to approve a nomination or application, the nominee/applicant shall be so notified by the Secretary.  All fees, which have been paid by the nominee or applicant, shall be refunded in full.  It shall not be necessary for Council to give reasons for such a resolution.
b) Where Council determines to approve membership.  The Secretary shall as soon as practicable after that determination, notify the nominee/applicant of that approval.

2F.
  The Secretary shall enter the nominee/applicants name in the register of members, and upon the name being so entered, that person or organisation becomes a member of The Society.

CESSATION OF
3A  A person ceases to be a member of The Society if the person:-
a) dies
b) resigns that membership
c) is expelled from The Society (Rules 5Cia & 9A)

3B
An organisation ceases to be a member of The Society if
a) Its membership is cancelled by the Council. (Rule 5C.a)
b) The Society is informed in writing by the organisation that membership is no longer required.

NOT TRANSFERABLE
4
  A right, privilege or obligation, which a person or organisation has by reason of being a member of The Society:-
a) is not capable of being transferred to another person and
b) terminates upon cessation of the person's membership.

RESIGNATION OF
5A
A member of The Society is not entitled to resign that membership except in accordance with this rule.

5B A member of The Society, who is financial, may resign from membership of The Society, by notifying the Secretary in writing.  One month after notification membership ceases.

5C a) A member, other than as specified in Rule 7B(d), who has not paid annual membership fees by the 31st August in any year, shall be reminded of such ommission by the Secretary.  If within 30 days of such reminder the fees remain unpaid, the member shall be considered by the Council as having resigned from The Society.  All benefits of membership shall immediately be withheld from such person.  The unfinancial member shall be so informed.
b) Membership of The Society may be reactivated at any time, by the payment of all unpaid fees and subscriptions.

5D
  Where a member of The Society ceases to be a member pursuant to either clause 5B or 5C  and in every other case, where a member ceases to hold membership, the Secretary shall make an appropriate entry in the register of members, recording the date on which the membership ceased.

REGISTER OF
6A
The Secretary of The Society shall establish and maintain a register of members of The Society, specifying the name and address of each person, who is a member of The Society together with the date on which the person became a member.

6B
The register of members shall be kept at the principal place of administration of The Society and shall be open for inspection, free of charge, by any member of the Society at any reasonable hour, providing that in the opinion of the Secretary, the member has good and sufficient reason for wishing to make such an inspection.

FEES ANS SUBSCRIPTION
7A
A member of The Society shall, upon admission to ordinary membership, pay to The Society a joining fee as prescribed in By Law 2Ai) and determined, from time to time, by members at the Annual Meeting, or Special General Meeting of The Society

7B
In addition to any amount payable by the member under clause 7A, a member of The Society shall pay to The Society an annual ordinary membership fee as prescribed in the By Laws and determined, from time to time, by the members at the Annual Meeting, or Special General Meeting of The Society
a) Except as provided by paragraphs b) c) d) before 1st July each year or
b) Where the member becomes a member on or after 1st July in any calendar year, upon becoming a member and before 1st July in each succeesing calendar year.
c) When a person is admitted to membership of The Society in the months of April, May or June and consequently pays the annual membership fee in any of those months, no further annual fee will be payalble by the member until the 1st July of the next calendar year.
d) Should the Secretary be informed by the member, prior to 31st August in any year, that mitigating circumstances exist, which prevent payment being made by that date, The Council may, by majority vote, resolve to allow such member, an extension to a later date, for payment of annual fees.  If the fees remain unpaid by that date, The Council shall regard the member as having resigned.

7C Ordinary junior members shall be liable to pay to The Society, joining and annual fees of not more than 50% of those prescribed in the By laws, for ordinary members.

7D On the advice of The Council, The Society at
i) an annual general meeting or
ii) a special general meeting convened in accordance with Rule 24 may resolve to levy members a fee, for a special purpose, in addition to the annual and joining fees.

LIABILITIES
8
  The liability of a member of The Society, including those who, from time to time, may have been elected as Office Bearers or Councillor, to contribute towards the payment of the debts and liabilities of The Society or the cost, charges, and expenses of the winding up of the Society, is limited to the amount, if any, unpaid by the member in respect of membership of The Society as required by Rules 7A,B,C,D.

DISCIPLINE
9A
Where The Council is of the opinion, that a member of The Society:-
i) has persistently refused or neglected to comply with a provision or provisions of these rules or
ii) has persistently and wilfully acted in a manner prejudicial to the interests of The Society or
iii) has been found by the courts, to be guilty of criminal activity
The Council may, by resolution:-
a) expel the member from The Society or
b) suspend the member from membership of The Society for a specified period.

9B A resolution of The Council under Clause 9A is of no effect, unless The Council at a meeting not earlier than 14 days and not later than 28 days, after service on the member of a notice under clause 9C, confirm the resolution in accordance with this rule.

9C If The Council passes a resolution under clause 9A, the Secretary shall, as soon as practicable, cause a notice in writing  to be served on the member.
a) setting out the resolution of the Council and the ground on which it is based
b) stating that the member may address The Council, at a meeting to be held not earlier than 14 days and not later than 28 days after service of the notice.
c) stating the date, time and place of that meeting and
d) informing the member, that the member  may do either or both of the following-
i) attend and speak at that meeting
ii) submit to The Council at or prior to the date of the meeting written representations relating to the resolution.

9D At a meeting of The Council held as referred to in Clause 9C The Council shall:-
a) give to the member an opportunity to make oral representations
b) give due consideration to any written representations submitted to The Council by the member, prior to or at the meeting and
c) by resolution determine, whether to confirm or revoke the resolution.

9E Where the Council confirms a resolution under clause 9D, the Secretary shall, within 7 days after that confirmation, by notice in writing, inform the member of the fact and of the member's right of appeal under Rule 10

9F A resolution confirmed by The Council under clause 9D does not take effect:-
a) until expriation of the period within which the member is entitled to appeal against the resolution, where the member does not exercise the right of appeal withing that period or
b) where within that period the member exercises the right of appeal, unless and until The Society confirms the resolution pursuant to Rule 10D

RIGHT OF APPEAL
10A
A member may appeal to The Society in a general meeting against the resolution of the Council, which is confirmed under Rule 9F, within 7 days after notice of the resolution is served on the member, by lodging with the Secretary a notice to that effect.

10B Upon receipt of a notice from a member under clause 10A, the Secretary shall notify The Council, which shall convene a special meeting of The Society to be held within 30days after the date on which the Secretary received the notice.

10C  At a special general meeting of The Society  convened under clause 10B,
a) no business other than the question of the appeal, shall be transacted
b) The Council and member shall be given the opportunity to state their respective cases orally, or in writing, or both and
c) the members present shall vote by secret ballot on the question of whether the  resolution shall be revoked or confirmed.
d) If a special general meeting of  The Society passes a resolution in favour of the confirmation of the resolution, the resolution is confirmed.

PART  III B    THE COUNCIL

ESTABLISHMENT and FUNCTION
11A
The Council shall be the Management of The Society and shall be referred to as The Council.
Subject to these rules and to any resolution passed by The Society in a general meeting The Council:-
a) shall control and manage the affairs of The Society
b) may exercise all such functions as may be exercised by The Society other than those functions, that are required by these rules to be exercised by a general meeting of The Society and
c) has power to perform all such acts and do all such things as appear to The Council to be necessary or desirable for the proper management of the affairs of The Society.

11B The Council shall draw up a set of By Laws to regulate the management and activities of The Society, including Branches, in terms of this Constitution.

11C The By Laws, or any one of them and any amendments to any one or more of them, shall not be effective and enforceable, unless they have been approved by a majority of the members, voting at a special general meeting or Annual General Meeting of The Society.

CONSTITUTION AND MEMBERSHIP
12A
The Council, shall consist of:-
a) the office bearers of The Society
b) three or more Councillors
c) a branch President
d) a branch Secretary
e) a branch Treasurer
Those specified in a) and b) above, shall be elected at the annual general meeting of The Society.  Those specified in c) and d) above shall be elected at the annual general meeting of the branch.  Casual vacancies in the membership of The Council shall be filled by election at a Special General Meeting of The Society or Branch, as appropriate.

12B The office bearers of The Society shall be known as the Executive Committee and shall consist of:
a) the President
b) the Vice President
c) the Secretary
d) the Treasurer

12C The Executive Committee of The Council shall:
i) act for The Council in all matters of urgency, which could not reasonably be delayed and dealt with at a normal meeting of The Council and which, in the opinion of the President, do not warrant the calling of a special meeting of The Council.
ii) take whatever steps are necassary, in conformity with the Rules and By Laws, to implement decisions of The Council.

12D
Each member of The Council shall, subject to these rules, hold office until the conclusion of the annual general meeting following the date ot the member's election, but is eligible for re-elction.

12E In the event of a casual vacancy occuring in the membership of The Council. The Council may appoint a member of The Society to fill the vacancy, and the member so appointed shall hold office, subject to these rules, until the conclusion of the annual general meeting following the date of appointment.

ELECTION OF
13A
Nomination of financial members as candidates for election as office bearers of The Society or as Councillors.
a) Shall be made in writing, signed by 2 members of The Society and accompanied by the written consent of the candidate,(which may be endorsed on the form of nomination) and
b) Shall be delivered to the Secretary of The Society, not less than 7 days before the date fixed for the holding of the annual general meeting at which the election is to take place.

13B If insufficient nominations are received to fill all vacancies on The Council, or the Executive, the candidates nominated shall be deemed to be elected.  Further nominations, for the election of members to fill the vacancies, shall be received at the annual general meeting.

13C If insufficient further nominations are received any vacant position remaining on The Council shall be deemed to be casual vacancies.

13D If the number of nominations received is equal to the number of Vacancies to be filled, the persons nominated shall be deemed to be elected.

13E If the number of nominations received exceeds the number of vacancies to be filled, a secret ballot shall be held.

13F The ballot for the election of office bearers and ordinary members of the Council shall be conducted at the Annual General Meeting in such usual and proper manner as The Council may direct.

13G A nomination of a candidate for election under this clause is not valid if that candidate has been nominated for election to another office at the same election.

SECRETARY
14A
The Secretary of The Society shall:
a) as soon as practicable after being appointed as Secretary, lodge notice with The Society of his or her address
b) be the Electoral Officer of The Society

14B
It is the duty of the Secretary to keep minutes of:
a) all appointments of office bearers and members of The Society
b) the names of members of The Council present at a Council meeting or general meeting.
c) all proceedings at Council meetings and general meetings.

14C Minutes of proceedings at a meeting shall be signed by the chairperson of the meeting or by the chairperson of the next succeeding meeting.

TREASURER
15
It is the duty of the Treasurer to ensure that:
a) all money due to The Society is collected and received and that all payments authorised by The Council on behalf of The Society are made.
b) correct books and accounts are kept, showing the financial affairs of The Society including full detail of all receipts and expenditure connected with the activities of The Society.

CASUAL VACANCIES
For the purpose of these rules, a casual vacancy in the office of a member of The Council occurs
16A If the member
a) dies
b) ceases to be a member of the Society
c) becomes an insolvent under administration within the meaning of the Companies Code
d) resigns office by notice in writing, given to the Secretary
e) becomes a person, whose person or estate is liable to be dealt with in a way under the law relating to mental health
g) is absent without the consent of Council from all Council meetings.

16B In accordance with Rule 13C


REMOVAL OF COUNCILLOR
17A
The Society in a general meeting may, by resolution, remove any member of The Council or The Executive from that office, before the expiration of the member's term of office and may, by resolution, appoint another person to hold office until the expriation of the term of office, of the member so removed.

17B Where a member of The Council, to whom a proposed resolution referred to in clause 17A relates, makes representation in writing to the Secretary, or President (not exceeding a reasonable length) and requests that the representations be notified to members of The Society.  The Secretary, or President, may send a copy of the represenations to each member of The Society, or if they are not sent, the member is entitled to require, that the representations be read out at the meeting at which the resolution is to be considered.

MEETINGS AND QUORUM
18A
The Council shall meet at least once each calendar month at such place and time as The Council may determine, unless, in the opinion of a majority of the Office Bearers, insufficient items of business are at hand, to warrent the holding of such a meeting. An agenda of items of business to be transacted as such meetings and the order in which they will be dealt with shall be prepared by the Secretary

18B Additional meetings of The Council may be convened by the President at his own volition, or at the request of any member of The Council, provided that, in either case, the President is of the opinion, that the matter to be brought before The Council required such urgent attention, that it cannot be delayed, reasonably, until the next scheduled meeting of The Council, or be dealt with by The Executive.

18C Oral or written notice of a meeting of The Council shall be given by the Secretary to each member of The Council at least 24 hours before the time appointed for the holding of the meeting.

18D Notice of a meeting convened under Clause 18B shall specify the general nature of the business to be transacted at the meeting and no business other than that business shall be transacted at the meeting, except business, which Council members present at the meeting agree to treat as urgent business.

18E The quorum for a valid meeting of the Council shall be four, providing that:
a) one member, so present, shall be the President or Vice President except as provided in Rule 18Fb
b) another member, so present, shall be the Secretary or Treasurer

18F
At a meeting of The Council:
a) The President or, in his absence, the Vice President, shall preside.
b) If both the President and Vice President are absent and both the Secretary and the Treasurer together with at least two other Councillors are present, one of the remaining members of The Council may be chosen by the members present at the meeting, to preside.

18G  No business shall be transacted by The Council, unless a quorum is present.  If within half an hour of the time appointed for the meeting, a quorum is not present, the meeting shall stand adjourned to a suitable time and place as determined by the Executive.

18H If, at the adjourned meeting, a quorum is not present within half an hour of the time appointed for the meeting.  The meeting shall be dissolved.

DELEGATION BY
19A
The Council may, by instrument of writing, delegate to one or more committees (consisting of such members of The Society as the Council thinks fit), and including the Management Committee of a Branch, the exercise of such of the functions of The Council as are specified in the instrument, other than:
a) this power of delegation
b) a function, which is a duty imposed on The Council.

19B A function, the exercise of which has been delegated to a committee under this rule may, while the delegation remains unrevoked, be exercised from time to time by the committee, in accordance with the terms of the delegation.

19C A delegation under this section may be made subject to such conditions or limitations as to the exercise of any function the subject thereof, or as to time or circumstances, as may be specified in the intrument of delegation.

19D Notwithstanding any delegation under this rule, The Council may continue to exercise delegeted.

19E Any act or thing done or suffered by a committee acting in the exercise of a delegation under this rule, has the same force and effect as it would have, if it had been done or suffered by The Council.

19F The Council may, by instrument of writing, revoke wholly or in part, any delegation under this rule.

19G A committee may meet and adjourn as it thinks proper, subject to any direction it may receive from The Council.

19H A committee, other than the Management Committee of a Branch shall:-
a) by vote, elect a Chairperson, who shall act as convener of the committee, preside at its meetings and shall, whenso requested orally or in writing by The Council, report to The Council on the activities of the committee, in a manner and at a time specified by The Council
b) by vote, elect other office bearers of the committee as required or as directed by The Council.


19I The Management Committee of a Branch
a) shall have the same structure as that of The Council
b) shall, including the office bearers, be elected by members voting at the Annual General Meeting of the Branch, which shall be held in the month of August each year.
c) shall be responsible to the Council for the efficient management of Branch activities
d) shall, at all times, be subject to decisions made by The Council or Members at a general meeting of The Society.


19J
A quorum for a meeting of a committee, with delegated authority, established by The Council, other than the Management Committee of a Branch, shall be a minimum of fifty percent of the members of the committee.

19K The quorum for a meeting of the Management Committee of a Branch, shall be as specified for meetings of The Council in Rule 18.

19L There shall be an Executive Committee of a Branch Management Committee, with the same structure, powers and duties with regard to the branch, as for the Executive Committee of The Council.

VOTING AND DECISIONS
20A
Questions arising at a meeting of The Council or any committee with delegated powers, shall be determined by a majority of the votes of the members of The Council, or the committee present at the meeting.

20B Each member present at a meeting of The Council or of any such committee, including the person presiding at the meeting, is entitled to one vote but, in the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.

20C Subject to Rules 18E and 18F, The Council or a committee may act, notwiststanding any vacancy on the Council or committee.

20D Any act or thing done or suffered, or purporting to be suffered, by the Council or by a committee with delegated authority, is valid and effectual notwithstanding any defect, that may afterwards be discovered in the appointment or qualification of any member of the Council or committee.

PART III C     SOCIETY GENERAL MEETINGS

TYPES OF

21A
  There shall be two types of general meetings of The Society or Branch:
a) Numismatic General meeting for the purpose of furthering the Aims and Objectives of the Society in the practice of Numismatology as set out in Part 1 Clauses 1A, 1B, 1C.  The function of the Numismatic General Meeting is as set out in the By Laws, 11A to 11E.
b) Administrative General Meetings, including Special General Meetings and Annual General Meetings, for the determination of Society Policy, the supervision of the functioning of The Society with respect to these Rules, and other matters of an administrative nature, including the annual election of officers, reception of reports etc.

21B a) There shall be no quorum for a Numismatic General Meeting.
b) The Quorum for an Administrative General Meeting of the Society, or Branch, including the Annual General Meetings shall be 5 members, including the President or Vice President and Secretary or Treasurer.


ADMINISTRATIVE GENERAL MEETINGS

Notice OF
22A
Except where the nature of the business proposed to be dealt with at a general meeting requires a special resolution of The Society, the Secretary shall, at least 14 days before the date fixed for the holding of the general meeting, cause to be sent by prepaid post to each member at the member's address appearing in the register of members, a notice, specifying the place, date, and time of the meeting and the nature of the business proposed to be transacted at the meeting.

22B Where the nature of the business proposed to be dealt with at a general meeting, requires a special resolution of The Society, the Secretary shall, at least 21 days before the date fixed for the holding of the general meeting, cause notice to be sent to each member in the manner provided in clause 22A, specifying, in addition to the matter required under clause 22A, the intention to propose the resolution as a special resolution.

22C No business other than that specified in the notice convening the general meeting, shall be transacted at the meeting except, in the case of an Annual General Meeting, business which may be transacted pursuant to Rule 31C.

22D A member desiring to bring any business before a general meeting may give notice in writing of that business to the Secretary, who shall include that business in the next notice calling a general meeting after receipt of the notice from the member.

PROCEDURE
23A
No item of business shall be transacted at an Administrative General Meeting, as defined in Rule 21Ab, unless a quorum of members entitled to vote is present during the time the meeting is considering that item.

23B Five members present in person (being members entitled under these rules to vote at a general meeting) and including the President or Vice President and the Secretary or Treasurer (Rule 21B) constitute a quorum for the transaction of the business of a general meeting.

23C If within half an hour after the appointed time for the commencement of a general meeting, a quorum is not present, the meeting if convened upon the requisition of members, shall be dissolved and in any other case, shall stand adjourned to the same day in the following week at the same time and, unless another place is specified at the time of the adjournment by the person presiding at the meeting, or communicated by written notice to members given before the day to which the meeting is adjourned, at the same place.

23D  If, at the adjourned meeting a quorum is not present within half an hour after the time appointed for the commencement of the meeting, the members present (being not less than 5) shall constitute a quorum.

PRESIDING MEMBER
24A
The President or, in the President's absence, the Vice President, shall preside as chairperson at each general meeting of The Society.

24B It the President and Vice President are absent from a meeting, or are unwilling to act, the members present shall elect one of their number to preside as chairperson at the meeting.

ADJOURNMENTS
25A
The chairperson of a general meeting at which a quorum is present may, with the consent of the majority of the members present at the meeting, adjourn the meeting from time to time and place to place, but no business shall be transacted at an adjourned meeting, other than the business left unfinished at the meeting at which the adjournment took place.

25B When a general meeting is adjourned for 14 days or more, the Secretary shall give written notice of the adjournment to each member of The Society, stating the place, the date and time of the meeting and the nature of the business to be transacted at the meeting.

25C Except as provided in clauses 25A and 25B, notice of an adjournment of a general meeting, or of the business to be transacted at an adjourned meeting, is not required to be given.

MAKING OF DECISIONS
26A
A question arising at a general meeting of The Society, shall be determined on a show of hands and, unless before or on the declaration of the show of hands, a poll is demanded, a declaration by the chairperson that a resolution has, on a show of hands, been carried, or carried unanimously, or carried by a particular majority, or lost, an entry to that effect in the minute book of The Society, is evidence of the fact without proof of the number or proportion of the votes recorded in favour or agains the resolution.

26B At a general meeting of The Society, a poll may be demanded by the chairperson or by not less than 3 members present in person or by proxy at the meeting.

26C Where a poll is demanded at a general meeting, the poll shall be taken:-
a) immediately, in the case of a poll, which related to the election of the chairperson of the meeting or to the question of an adjournment or
b) in any other case, in such a manner and at such a time before the close of the meeting, as the chairperson directs and the resolution of the poll on the matter shall be deemed to be the resolution of the meeting on that matter.

SPECIAL RESOLUTIONS
27
A resolution of The Society is a special resolution if:
a) it is passed by a majority, which comprises not less than three quarters of such members of The Society who, being under the rules entitled to do so, vote in person, or by proxy, or as absentees in accordance with Rule 28C, at a general meeting, of which not less than 21 days written notice, specifying the intention to propose the resolution as a special resolution, was given in accordance with these rules.
b) where it is made to appear that it is not possible or practicable for the resolution to be passed in the manner specified in paragraph a).

VOTING PROCEDURE
28A
Upon any question arising at a general meeting of The Society a member has one vote only.

28B Votes may be given personally, by absentee vote as specified in 31C below, or by proxy, but no member shall hold more that 5 proxies.

28C Members unable to attend a general meeting may, by arrangement with the Secretary, cast an absentee vote, in writing, on any question before the chair.  Such votes must be received by the Secretary before the chairperson calls for a vote on the matter.  When the question is put, the Secretary, as Electoral Officer, will inform the chairperson of the availability of absentee votes and, when requested, will state the number of absentee votes cast for or against the motion and, if applicable the number of informal votes.

28D
In the case of an equality of votes on a question at a general meeting, the chairperson of the meeting is entitled to exercise a second or casting vote.

28E A member or proxy is not entitled to vote at any general meeting of The Society unless all money, due and payable by the member or proxy to The Society has been paid, including annual fees pursuant to Rule 7B and By Law 2A


APPOINTMENT OF PROXIES
29A
Each member shall be entitled to appoint another member as proxy, by notice given to the Secretary no later than 24 hours before the time of the meeting in respect of which the proxy is appointed.

29B The notice appointing the proxy shall be in the form provided.

ANNUAL GENERAL MEETING

HOLDING OF
30A
The venue for Annual General Meetings of:
i) The Society shall be in Sydney
ii) a branch, shall be in the city or town nominated as the headquarters of the branch, when it was established

30B
With the exception of the first Annual General Meeting of The Society or branch.  The Society or branch shall, at least once in each calendar year and within the period of 6 months after the expiration of each financial year of The Society, convene an Annual General Meeting of its members.

30C The Society shall hold its first Annual General Meeting:-
a) within the period of 18 months after its commencement
b) withing the period of 6 months after the expirations of the first financial year of The Society.

30D Clauses 30A, 30B 30C have effect subject to any extension.

CALLING OF AND BUSINESS AT
31A
The Annual General Meeting of The Society shall be convened on such a date, in the month of September, and at such place and time at the Council seems fit.

31B The Annual General Meeting of a branch shall be held in the month of August on such date and at such time and place as the Committee of Management thinks fit, subject to any directions, which may be given by The Council.

31C In addition to any other business, which may be transacted at an Annual General Meeting, the business of an Annual General Meeting shall be:-
a) to confirm the minutes of the last preceeding Annual General Meeting and of special general meeting, held since that meeting.
b) to receive from The Council or Branch Committee reports upon the activities of The Society and its branches:
i) a financial report for the last financial year
ii) administrative reports for the period since the last Annual General Meeting.
c) to elect office bearers of The Society and ordinary members of the Council.
d) to receive and consider the financial statement.

SPECIAL GENERAL MEETINGS

CALLING OF
32A
The Council may, whenever it thinks fit, convene a special general meeting of The Society

32B The Council shall, on the requisition in writing of not less that 5 per cent of the total number of members, eligible to vote, convene a special general meeting of The Society.

32C A requisition of members for a special general meeting:-
a) shall state the purpose or purposes of the meeting
b) shall be signed by the members making the requisitions
c) shall be lodged with the Secretary
d) may consist of several documents in similar form, each signed by one or more of the members making the requisition.

32D If The Council fails to convene a special general meeting, to be held within one month after the date on which the requisition of members for the meeting is lodged with the Secretary, any one or more of the members, who made the requisition may convene a special general meeting to be held not later than 3 months after that date.

32E A special general meeting convened by a member or members as referred to in clause 24D shall be convened as nearly as practicable, in the manner as general meeting are convened and any member, who thereby incurs any expense, which, in the opinion  of The Council, was necessary for the convening of the meeting, is entitled to be reimbursed by The Society for any expenses so incurred.

32F The terms and conditions and other circumstances relating to the calling of a special general meeting of a branch, shall be the same as for that of The Society specified in 32A to 32E above, substituting "Branch Committee" for "The CounciL" as appropriate.


PART IIID    MISCELLANEOUS

INSURANCE
33A
  The Societys Branches shall negotiate insurance for their meetings. 

FUNDS, SOURCE
34A
The funds of the Society shall be derived from entrance fees, annual subscriptions of members, donations and, such other sources as The Council determines.

34B All money received by The Society shall be deposited as soon as practicable and, without deduction, to the credit of The Society's bank account.

34C The Society shall, as soon as practicable after receiving any money, issue an appropriate receipt.

34D The funds of a Branch shall be funds of The Society, no matter from which source they may be derived, and shall be subject to the Rules and By Laws applicable to Society Funds.

34E The Council shall remit to a branch, a portion of all annual fees derived from members resident within the geographical area covered by the branch.  Such portion shall be as specified in By Law 5B.

FUNDS, MANAGEMENT
35A
Subject to any resolution passed by The Society in general meeting.
a) the funds of The Society shall be used in pursuance of the aims and objectives of The Society is such manner as The Council determines
b) Funds of the Society held by a branch, no matter from which source thay may be acquired by the branch, shall be used by the branch in pursuance of the Aims and Objectives of The Society in such manner as the Management Committee determines.  Limitation of expenditure by the branch on any one project shall be as specified in By Law 5C.  Expenditure beyond this amount, shall require the prior approval of the Council, in writing.

35B If at any time, members voting at a special general meeting convened in accordance with the Rules, resolve to disestablish a Branch, all fund held in any form by the Branch shall be transferred to a special account to be opened by The Society for that purpose.

35C The subsequent use by The Society of funds as specified in Rule 35B, in part or whole, shall be as determined by members voting at a special general meeting or meetings, convened for the purpose.

35D
All cheques, drafts, bill of exchange, promissory notes and other negotiable instruments shall be signed by any 2 members of the Executive Committee of the Council or the Branch Committee as appropriate.

35E The Society shall be an organisation of non profit to individual members or group of members and :-
a) Shall not pay any salary, wage or fee to any member as reward for services rendered to The Society
b) Shall, if requested, renumerate, or provide other benefit in money or moneys worth to, any member for repayment of expenses incurred in the service of The Society.
c) Shall, if requested, renumerate or provide other benefit in money or moneys worth to any member for expenses incurred in the course of carrying out numismatic research, providing such expenses have been incurred with the prior approval of The Council.
d) shall, if requested, pay to a member:-
i) reasonable and proper rent for premises let to The Society by the member.
ii) reasonable and proper hiring charges for equipment provided by the member for the Society's use.


ALTERATIONS OF OBJECT  RULES and BY LAWS
36
The statement of the Aims and Objectives of The Society and these Rules and By Laws may be altered, rescinded or added to only by special resolution (Rule 27) of members of The Society, voting at a special general meeting of the Society convened in accordance with Rule 32A or 32B.

COMMON SEAL
37
  The Society does not at present have a Common Seal.

CUSTODY OF BOOKS ETC.
38
Except as otherwise provided by these rules:
a) The Secretary shall keep in his or her custody, or under his or her control, all records, books and other documents relating to The Society. Such custody may be delegated to others and such delegation may be withdrawn for good and sufficient reason.
b) The custody of all books of financial account relating to The Society may be delegated to the Treasurer.
c) The custody of all records, books and other documents relating to a branch shall be delegated to the Secretary or Treasurer, of the branch, as appropriate.

INSPECTION OF BOOKS ETC.
39
The records, books and other documents of The Society, including those of a Branch:-
a) shall be open for inspection, at any reasonable hour, by any member nominated by The Council, without hinderance, or delay and free of charge.
b) shall be open for inspection by any member of the Society at any reasonable hour, and free of charge, providing the custodian of records, books and other documents is of the opinion, the member has good and sufficient reason for wishing to make the inspection.
c) shall, at all times, be the subject of reasonable care being taken by the custodian to maintain the rights of privacy of other members.


SERVICE OF NOTICES
40A
  For the purpose of these rules, a notice may be served by or on behalf of the Society upon any members personally, or by sending it by post to the member at the member's address shown in the register of members.

40B Where a document is sent to a person by properly addressing, prepaying and posting a letter containing the document, the document shall, unless the contrary is proved, be deemed for the purpose of these rules to have been served on the person at the time at which the letter would have been delivered in ordinary course of the post.

BRANCHES
41A
The Council, for the convenience of present or future members, and after appropriate investigation, may resolve to recommend to The Society, the establishment of one or more branches of The Society.

41B
The Society, acting on the advice of The Council, may, by special resolution at a special general meeting, resolve to establish one or more branches of The Society.

41C If the Society in a general meeting resolves to establish a branch of the Society, it shall further resolve to:-
a) nominate the city or town in which the branch headquarters will be located.
b) establish the geographic boundaries within which the branch will function.
c) name the branch.


41D The procedures to be followed for the establishment of a branch and its subsequent operation are set out in the By Laws.

41E The Committee of management of a Branch shall be a Committee with authority delegated by The Council pursuant to Rule 19.

41F The Committee of Management of a Branch shall hold meetings and conduct the management of the branch in a like manner as is specified for the Council, subject to any special conditions as laid down in the Rules and By Laws.

41G The Society, in a special general meeting convened in accordance with Rule 24, acting on the advice of The Council and, after considering all available evidence, may resolve to disestablish a branch.

AWARDS OF MERIT
42A
The Council may resolve to confer an Award of Merit on a member nominated for its consideration.

42B Such Awards of Merit shall be conferred, to reward the recipients for distinguished service to The Society and Numismatics and to encourage members to undertake important numismatic research, publication, and leadership roles in The Society.

42C An Award of Merit bestowed on a member shall be one of:-
a) THE GOLD MEDAL Recipients shall be Fellows of The Australian Numismatic Society, FANS
b) THE SILVER MEDAL Recipients shall be Associate Fellows of the Australain Numismatic Society, AFANS
c) THE BRONZE MEDAL Recipients shall be Medalists of The Australian Numismatic Society, MANS
d) THE SOCIETY NUMISMATIC AWARD
e) THE SOCIETY SERVICE AWARD
f) THE TOM HANLEY CUP
g)THE JOYCE HANLEY SERVICE AWARD

42D The method by which a nominee shall be assessed for one of the above awards is set out in the By Laws.

42E Receipt of an award at any time, shall not preclude the recipient being nominated assessed and granted an additional and or higher award in the future.

BY LAWS

MEMBERSHIP ADMISSION TO
1A
Applicants shall be admitted to membership of The Society by The Council
a) in accordance with Rules 1 & 2
b) as either Ordinary, Junior, Associate, Complementary, Complimentary, Honorary or Patron Members, in accordance with By Law 3


1B Subsequently, membership may be changed to another classification in accordance with By Law 3Bii, 3C or 3E

MEMBERSHIP FEES PAYABLE
2A
Fees applicable to Society Membership are:
i) The joining or entrance fee, for ordinary and associate members, shall be five dollars, $5
ii) The annual membership fee for ordinary members, resident in Australia, shall be forty dollars, $40
iiia) The annual membership fee for associate members, resident outside Australia, in Asia or the South Pacific, shall be  fifty dollars, $50
iiib) The annual membership fee for associate members, resident outside Australia or Asia or the South Pacific, shall be  fifty five dollars, $55
iv) The fees payable by junior members shall be half those payable by an ordinary member.
v) The fees payable by an organisation other than one admitted by The Council to Complimentary or Complimentary Membership, shall be as specified for ordinary members in clauses i), ii), iii) above.


2B Variations to any one or more of the fees, stipualted above, may be made by members, acting on the advice of Council, and voting at an Annual or Special General Meeting.

MEMBERSHIP CLASSICATION OF (Rule 1)
3A
ORDINARY MEMBERSHIP may be granted by The Council, acting on behalf of the members, to any person aged 18 years or more, or any organisation, resident in any part of the world, and fulfilling the requirements of Rule 1B or 1C

3B JUNIOR MEMBERSHIP may be granted by The Council, acting on behalf of the members in accordance with the following:
i) to any person less than 18 years of age, resident in any part of the world.
ii) Junior membership will automatically convert to ordinary membership, when the member attains the age of 18 years and full membership fees will be due to The Society from the beginning of the next financial year.
iii) No financial transactions, other than cash transactions, shall take place between a Junior Member and The Society.


3C ASSOCIATE MEMBERSHIP, in either ordinary or junior forms, may be granted by The Council, acting on behalf of members:
i) to any person, whose normal place of residence is outside of Australia.
ii) to any organisation, the Head Office of which lies outside Australia
Associate Members as persons or organisations, with email communication, shall have the right to vote on any matter being considered by The Society or any one or more of its committees.


3D ORDINARY LIFE MEMBERSHIP may be granted by the Council acting on behalf of the members, upon application, to any ordinary financial member, who
i) has been an ordinary member for at least four years
ii) pays to the Society the one off, Ordinary Life Member's fee, calculated as being twenty (20) years ordinary membership fee, at the rate prevailing when the application was made, reduced by 25% of a years subscription for each completed year the applicant has been an ordinary member, until the date of application, or
iii) The number of years from the following 1st July to the applicants 80th Birthday, with a minimum of five (5) years.  Part years will be considered a full year.
iv) Which ever of ii) or iii) above is the lesser, will be considered the fee.


3E HONORARY LIFE MEMBERSHIP may be conferred on a member, of at least ten years standing, for service to The Society of outstanding quality.
i) The proposal to confer the Honour shall be made in confidence, in writing, in a letter to The Council, signed by any five members, including Councillors.  The letter shall set out, in detail, the reason why the Honour should be conferred.
ii) On receipt of the nomination, The Council shall:
a) establish an assessment committee, consisting of the President or Vice President as chairman and any two members, who may or may not be Councillors.
b) ask the committee to make a confidential assessment of the nomination and make a confidential recommendation to the Council, without stating reasons, as to whether or not the Honour should be conferred.
iii) If after careful consideration of the recommendation and any other relevant information available, The Council, with no more than one dissenting vote of Council Members present, agrees with the proposal, the Honour shall be conferred on the member at the next Annual General Meeting, or at some other suitable occasion.
iv) Honorary Life Members shall have all the rights and privileges of ordinary members, but shall not be required to pay annual membership fees.


3F HONORARY MEMBERSHIP may be granted by The Council to members of other numismatic organisations, clubs, societies, associations, etc., who wish to attend meeting of The Society during a period of no more than six months.  Such membership does not entitle the recipient to hold office in The Society.  Honorary Members are exempt from the payment of membership fees.
Such members shall not have the right to vote on any matter being considered by The Society or any one or more of its committees.


3G COMPLEMENTARY MEMBERSHIP may be granted by The Council to any numismatic society or club in order to establish a working relationship likely to encourage numismatology, by the exchange of publications, inter-club visits etc.  there shall be no membership fee.
Such members shall not have the right to vote on any matter being considered by The Society or any one or more of its committees.


3H COMPLIMENTARY MEMBERSHIP may be granted by The Council to libraries, schools, collecges etc. to allow them to receive free of charge copies of The Societys publications.
Such members shall not have the right to vote on any matter being considered by The Society or any one or more of its committees.


3I PATRON MEMBERSHIP
i) May be offered by The Council to a distinguished numismatist or other citizen, if there is evidence the potential recipient is likely to hold a continuing interest in the activities of The Society.
ii) shall serve as a mark of The Society's appreciation for service to numismatics and/or the community in general.
iii) shall give the recipient the right to attend all meeting of The Society, address members on appropriate occasions, and receive copies of all Society publications.
iv) Shall not give the recipient the privilege of holding office in The Society, or of voting on any matter beingconsidered by The Society, or any one or more of its committees, unless The Patron is also a financial member.

BRANCHES ESTABLISHMENT OF (Rule 41)
4A
When The Society has, at a general meeting, resolved to establish a branch of The Society, The Council, at its next meeting shall instruct the Secretary to:
i) on the soonest most suitable date, and at a convenient location within the area to be covered by the branch, convene an establishment meeting of the members, resident within the designated boundaries.
ii) appoint a member, resident within those boundaries, to act as convener and chairperson of the establishment meeting.


4B The quorum of the establishment meeting shall be ten members resident within the geographic boundaries pursuant to Rule 42C

4C A Branch of The Society shall be considered established when those members resident within the nominated geographic boundaries, and present at the establishment meeting, resolve by three quarters majority vote to:
a) establish a branch
b) recognise, adopt and function in accordance with the Constitution, Rules and By Laws of The Society
c) adopt the name and boundaries designated by The Society
d) elect a Committee of Management, (hereinafter referred to as The Committee) which shall consist of a Branch President, Branch Vice President, Branch Secretary, Branch Treasurer and three members.
e) The Committee, as a committee with delegated powers pursuant to Rule 19 of the Constitution, shall be responsible to the Society, through the Council, for the efficient management of Branch activities, in accordance with The Constitution, Rules and By Laws of the Society.


BRANCHES MANAGEMENT OF
The Branch Committee of Management, hereinafter called The Committee,
5A Shall, subject to the Constitution Rules and By Laws and any resolution of The Society or The Council, control and manage the affairs of the Branch on behalf of The Council and The Society, in such a manner as will be appropriate to the Aims and Objectives of The Society, and in harmony with the Rules and By laws of the Society.  In pursuant of this By Law, The Branch Committee shall:
i) Arrange for the Annual Meeting of the Branch to be held in the month of August each year.
ii) Prepare and have reviewed, a financial statement relating to the Branch for the financial year to the 30th June preceeding the annual meeting of the Branch, for presentation to the Branch Annual Meeting and for transmission to the Council for inclusion in the financial statement to be submitted to the Annual Meeting of The Society.
iii) Prepare a report on th activities of the Branch since the last Annual Meeting of the Branch, for presentation to the Branch Annual Meeting and for transmission to The Council for inclusion in the report to be presented to the Annual Meeting of the Society.


5B Shall be responsible to The Council for the performance of all such acts and all such things as appear necessary or desirable for the proper management of the affairs of the Branch and are in harmony with the Aims and Objectives, Rules and By Laws of The Society.

5C Shall not perform a function, which is a duty imposed on The Council by any Law, or resolution of the Society, but if requested by The Council, shall assist the Council perform such function.

5D Shall, with regard to the Branch, convene and control meetings, conduct elections, polls and ballots and observe quorums in the manner laid down in these Rules and By Laws, to be observed by The Council and The Society.

5E Shall, acting as The Council's agent, observe and apply on behalf of The Society, Rules 1-10 and By Laws 1 & 2 of this Constitution, dealing with membership of The Society.

5F Shall, before action is taken to apply Rule 9:
a) notify The Council in writing, of its wish to apply the Rule to a member, giving full details of the reason for this.
b) not proceed to apply Rule 9 until affirmation advice has been received from the Council.


BRANCHES, FUNDS...SOURCE OF
6A  A Branch shall remit to Council, as soon as practicable, 60% of any entrance or annual membership fees received on behalf of The Society.

6B  A Branch shall retain from The Council, for Branch use, 40% of all annual membership fees paid by members resident within the geographical boundaries of the Branch.

6C Subject to any resolution passed by The Society in a general meeting, a Branch may raise funds by any legitimate means.  Such funds are to be used by the Branch to pursue the Aims and Objectives of The Society.  Expenditure, on any one project, may not exceed the sum of $2000 without prior approval of The Council in writing.

BRANCH FUNDS... MANAGEMENT OF

7A
  The Branch shall establish an account with any suitable bank.  The bank account shall be in the name of The Society and The Branch.

7B  All money received by the Branch, shall be deposited, as soon as practicable after receipt, and without deduction, to the credit of the Branch bank account.

7C  The Branch shall,as soon as practicable after receiving any money, issue an appropriate receipt.

7D  Subject to any resolution of The Society in general meeting, By Law 6C and Rule 35Ab), the Branch shall retain and use, in pursuance of the Aims and Objectives of The Society any funds, raised by the Branch, other than membership or other fees or monies, collected on behalf of The Society.

7E  All cheques and other financial documents shall be signed by any two of the President, Secretary or Treasurer of the Branch as required.

7F  Membership and other fees or monies, collected on behalf of The Society, shall be remitted to the Council without delay, by cheques drawn on the Branch Account in favour of The Australian Numismatic Society.

BRANCHES DOCUMENTS.. CUSTODY OF
8A
  The Branch Secretary shall keep in personal safe custody, Rule 38 all books, documents, records, registers etc. other than those of a purely financial nature, relating to the Branch.

8B
The Branch Treasurer shall keep in personal safe custody, Rule 38 all books, documents, records, registers etc. of a purely financial nature, relating to the Branch.

8C The records, books, and other documents relating to the Branch shall be open, without hinderance, to inspection, free of charge.  They shall be open for inspection by any member nominated by The Council, or any member of the Branch at any reasonable hour, in accordance with Rule 39.

ELECTIONS RETURNING OFFICER

9A
The Secretary of The Society or of a Branch, as appropriate, shall act as the Returning Officer for all elections, ballots, polls and votes etc., conducted for The Society or Branch.

9B If The Secretary of the Society or Branch will be personally involved in the result of an election, ballot, poll, vote etc., or is unwilling to act as in part (9A), or is absent from the meeting.  The Presiding Officer of the meeting shall appoint some other financial member to act as the Returning Officer.

ELECTIONS PRESIDING OFFICER
10
The President of the Society or Branch, unless personally involved in the outcome of any election, ballot, poll, vote etc., shall act as Presiding Officer for the conduct of the elections, ballot, poll, vote etc.  On an occasion of personal involvement with the result of an election etc., the President shall appoint some other financial member, who is uninvolved, to be Presiding Officer for that occasion.

GENERAL MEETING NUMISMATIC
11A
The Council or Branch Committee, as appropriate, shall arrange for Numismatic General Meetings of  members, for numismatic, non administrative purposes, to further the Aims and Objectives of The Society.  Unless in the opinion of the majority of Council, there is good and sufficient reason for not so doing, Numismatic General Meetings shall be held at least once in each calendar month.

11B The meetings may take the form of discussions, seminars, auctions, fairs, talks etc.

11C Records of the meetings shall be kept, and be open for inspection, in accordance with Rule 39, but shall not be regared as formal minutes, requiring adoption or approval at the following meeting.

11D  The Council or Branch Committee may establish a Numismatic Committee with the Vice President or some other, as Chairperson and such members, Councillors or members of the Branch Committee, as offer their services.  Such Committee, if established, shall have delegated powers as in Rule 19 to arrange, control, and record the activities of the Numismatic General Meeting.

11E Administrative matters relating to The Society or Branch will not, under normal circumstances, be part of the agenda of numismatic general meetings.  However, as necassary, time shall be made available for members to ask questions of the Office Bearers and for them to report to members on Society matters.

PUBLICATIONS
12A
  The Council or Branch Committee shall appoint an Editor or Editorial Committee to arrange for Society publications.

12B An Editor, if appointed, and  if not an elected member of Council or Branch Committee, shall be an ex officio member of The Council or Branch Committee and shall be in addition to the elected members.

12C An Editor shall be chairperson of the Editorial Committee, if such a committee is established.  If an Editor is not appointed, an Editorial Committee consisting  of a member of Council as  chairperson and other members as necessary, shall be established by Council.

12D Society publications shall, as a minimum, consist of
a) The Report of The Australian Numismatic Society to be published several times each year and made available to all members as a benefit of membership for:
i) the purpose of informing members about past and future numismatic activities of The Society
ii) notify members about administrative matters
iii) provide members with copies of short talks, addresses, papers etc. which have been presented at numismatic general meetings or are otherwise relevant
iv) giving members a vehicle for the publication of the results of their personal research
b) Branch Bulletins, which shall be published several times each year for similar purposes as The Report, but with emphasis on Branch matters.  They shall be available to branch members, as a benefit of membership and to other members on the payment of an additional fee to cover postage etc.
c) The Journal of the Australian Numismatic Society shall
i) be published annually, or or as frequently as financial and other circumstances permit.
ii) be available to members as a benefit of membership
iii) provide the vehicle for publication of reports on research by members, other papers written by members and, with the written permission of authors and publishers, extracts from other numismatic or related journals
iv) may take the form of a single volume reporting on a single research subject or an aggregation of several reports, articles, papers etc. by the same author.

AWARDS OF MERIT  CRITERIA  (Rule 43)
13A  The criteria to be considered by the Assessment Committee for the conferring of an Award of Merit shall be:
a) THE GOLD MEDAL
The recipient shall
i) have held continuous membership of The Society for 10 or more years
ii) have given outstanding service to The Society as a member of The Council or Branch Committee for 5 or more years, including at least 3 years as President, Vice President, Secretary or Treasurer.
iii) have made outstanding contributions to numismatics by research, publication and presentation of papers to The Society

b) THE SILVER MEDAL
The recipient shall
i) have held continuous membership of The Society for 7 or more years
ii) have given meritotious service to The Society as a member of The Council or Branch Committee for 4 or more years, including at least 2 years as an office bearer, or committee chairperson.
iii) have made meritorious contributions to numismatics by research, publication and presentation of papers to The Society

 c) THE BRONZE MEDAL
The recipient shall
i) have held continuous membership of The Society for 5 or more years
ii) have given noteworth service to The Society as a member of The Council, Branch Committee or Sub Committee for 3 or more years.
iii) have made noteworthy contributions to numismatics by research, publication and presentation of papers to The Society

d) THE SOCIETY SERVICE AWARD
The recipient shall
i) have held continuous membership of The Society for 5 or more years
ii) have given exemplary service to The Society in one or more roles of importance to The Society, such as Editor, membership of a sub committee, Councillor, Executive Officer etc.
iii) may or may not qualify, for the award of Gold, Silver or Bronze Medal.

e) THE SOCIETY NUMISMATIC AWARD
The recipient
i) may or may not be a member of The Society
ii) shall have made outstanding contributions to numismatics by research and publication.
iii) may or may not qualify for the award of a Society Medal

f) THE TOM HANLEY CUP
The Council shall every two years, nominate a recipient for the Tom Hanley Cup, for presentation at the next Conference Meeting.  The Cup is only for ANS members and is for contribution to Numismatic Literature that is available to all members.

g) THE JOYCE HANLEY SERVICE MEDAL.
The Council shall every year, nominate a recipient for the Joyce Hanley Service Medal, for presentation at the AGM.
The nominee will be the member The Council considers has given the most Service to the Society.  Council members can be inculuded, for service beyond that expected from their allocated roles.

AWARDS OF MERIT  NOMINATIONS FOR
14
  Any five or more members may jointly make a nomination to The Council for a member / or a non member, in accordance with By Law 13A , to be assessed for an Award of Merit.  In making the nomination, the members shall:
i) keep the nomination confidential
ii) pay careful attention to the award criteria
iii) make and sign the nomination, using an appropriate letter .  One signatory should be the present holder of an award of merit
iv) refrain from suggesting the award thought to be appropriate
v) make, sign and attach to the nomination letter a full statement of the reasons for making the nomination, including the criteria for the award, as set out in the By Law 13A a) to e) which the nominee appears to have met.
vi) Transmit the nomination letter, statement and any other supporting evidence, thought desirable, to the President in confidence.  If the President is the  subject of the nomination, the application should be submitted to the Vice President.

AWARDS OF MERIT   ASSESSMENT PROCEDURES
15A
  On receipt of a nomination for an Award  of Merit, the President or Vice President shall:
i) inform members of the Council, individually and in confidence, giving each an opportunity to express an opinion on the merit of the nomination.
ii) establish an Assesment Committee, consisting of the President (or Vice President) as chairman and four other members, who may, or may not, be the members of The Council.
iii) ensure, that at least one member of the Assessment Committee is the holder of an Award of Merit at the level of Gold, Silver or Bronze Medal.
iv) ask the Committee to meet and, after giving careful consideration to all available evidence, including opinions express in i) above, make a confidential assessment of the nomination, in terms of criteria set out in By Law 13 a) to e)
v) in writing, without stating the reasons, make a recommendation to The Council to
a) whether or not an awards should be made
b) the type of award recommended

15B The Council shall act affirmatively on the recommendation of the Assessment Committee as to
a) whether or not any award should be made
b) the type and level of award to be made, if any

15C  If an Award is not to be made, the nominators shall be informed of the decision, confidentially and without reason, by the President, or Vice President, as appropriate.

15D  There shall be no avenue of appeal against the decission made by the Assessment Committee pursuant to By Law 14A

15E  If an Award is not to be made, the nominee may become the subject of a further nomination after the expiry of twelve month from the time the unsuccessful nomination was first made.

15F  If an Award is to be made:
i) the proposed recipient and the nominators shall be informed confidentially, as soon as posible.
ii) if the proposed recipient agrees to accept the award, members shall be informed at the next available meeting of The Society and by publication in the next Report.

15G  Arrangements shall be made by The Council for the Award to be presented at the next Annual General Meeting of The Society or Branch.  If  more convenient to the recipient, the presentation may be made at a Special General Meeting of the Society or Branch, at any time.


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Constitutional Changes were voted at the Special General Meeting on the 12th May 2014 and was passed unanimously.
INSURANCE
33A
  The Societys Branches shall negotiate insurance for their meetings and other functions. 


The ANS will affiliate with The Philatelic Association of NSW and purchase their Insurance for NSW meetings and functions.

Constitutional Changes were voted at the AGM on the 10th September 2012 and ALL were passed.

Rule 12A
b) three Councillors
we wish to change this to
b) three or more Councillors

We experience difficulty getting members to join the Council, so where we
can get more than three, their services should be accepted.

To be added
e) a branch Treasurer

The finances play such a big role in the running of the Society or Branch
that the Branch Treasurers should be available to give input.

By Laws

Membership Fees
2A
ii) increase to $40 to cover the increase costs in printing, postage, NAA
Journal, plus Annual ANS Journal.
iii) currently $35 it is proposed overseas residents be broken into 2
categories determined by the Australia Post charges to their destination.
iiia) Asia & Pacific Islands $50
iiib) Rest of the World  ( America, Europe, Africa) $55

3C Associate Membership
Currently Associate Member do not have the right to vote due to the time
constraints of the mail.
Today with immediate email communication, distance is no longer a
disadvantage.
We propose that non Australian residents with email communication have the
same voting rights.

Branch Funding
6B.  Currently Branches receive one third of membership fees for their use.
With the need for insurance it is propose that this should be raised to 40%
of membership fees.

Rather than the Branch fowarding the full fees collected and receiving in
return 40% in Capitation.  A nett amount of 60% of fees collected will be
forwarded to the Society, together with full details of the total amount
collected and retained.

Awards
13A
 g) The Joyce Hanley Award.
Member David Southgate suggested the award to the Council and was prepared
to fund the award.
His suggestion was accepted by Council.
The medal will be presented at each AGM to the member considered by Council
to have contributed the most to the Society in the past 12 months.  Office
bearers can be considered, for services beyond their official duties.

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